Ways to Fix Frustrating Content Workflow

Ways to Fix Frustrating Content Workflow

As content producers, we all know the grind of dealing with a workflow that can sometimes become frustrating. Whether it’s the ever-changing schedules, the mounting workload, or the back-and-forth battles between departments when your workflow is a mess, it can be challenging to focus on the work that matters. But it doesn’t have to stay this way. With a few simple changes, you can turn that frustration into an efficient, productive workflow that will make your team happy. From streamlining approval processes to automating tedious tasks, here are some ways to fix your content workflow and ensure your team gets the job done correctly.

Ways to Fix Frustrating Content Workflow

Content Workflow: Definition

Content workflow (CW) is a set of processes that automate content creation, editing, and distribution once set up and optimized. It includes all the steps from ideation and design to review, distribution, and promotion. When optimized, a CW can help ensure the publication is high quality, relevant, and properly distributed for maximum return.

Exploring the Causes of Frustration

CWs can be frustrating due to various causes, such as lack of goal setting, poor communication among team members, inefficient collaboration or feedback systems, lack of automation, or absence of proper tools and templates to facilitate the process. Problems like this can lead to confusion, missed deadlines, low-quality publications, and ultimately debilitating dissatisfaction.

Establishing Clear Goals

Setting Defined Goals

One of the first steps in optimizing a CW should be setting clear goals. It will help ensure everyone involved is on the same page and understands what’s expected of them. Aims should not be overly complex or specific — they should be easy to understand and measurable.

Ways to Fix Frustrating Content Workflow

Breaking Down Tasks

Upon setting goals, break down tasks into manageable chunks so that team members can complete them quickly and efficiently. It could mean creating a timeline for each job and breaking it into subtasks. It will help ensure everyone knows their roles and responsibilities in the CW process.

Incorporating Automation

Utilizing Automated Workflows

One of the best ways to optimize a CW is to incorporate automated workflows. It can include automating tasks such as content creation, review, or distribution. Automated workflows can help fine-tune the CW process and ensure that tasks are completed on time and with high quality.

Streamlining Content Creation

Automation can also streamline the creation process. It could include utilizing tools such as templated or automated editing tools. VistaCreate, for instance, is a no-brainer when working with visuals for your publications. The outline maker provides multiple features, from a picture outline maker  to a collage creator to an animation designer – everything you’ll ever need to come up with attention-grabbing visuals and add visual interest to your publications.

Improving Communication

Establishing Project Managers

A dedicated project manager overseeing the entire process is essential in optimizing a CW. They can ensure that tasks are completed on time and that the communication pipeline between team members is transparent and efficient. Additionally, having a project manager in place can help prevent confusion during the process.

Setting Roles and Responsibilities

In addition to having a project manager, it’s vital to set roles and responsibilities for each team member. It will help ensure everyone knows exactly what their job is and how they are expected to contribute. It will also help prevent any confusion or conflict that could arise without clear roles and responsibilities.

Establishing an Open Dialogue

Open dialogue between team members is key to optimizing a CW. It could include creating a space for team members to ask questions, share feedback, and discuss ideas.

Encouraging Collaboration

Team Brainstorming Sessions

Encouraging collaboration among team members is essential in optimizing a CW. One way to do this is by having team brainstorming sessions to generate new ideas and work together on projects. It could mean setting aside time for colleagues to discuss ideas and share resources.

Sharing Ideas and Resources

Your co-workers should also be encouraged to share their ideas and resources. It could include sharing research and insights, bouncing ideas off of each other, and providing feedback on one another’s work.

Ways to Fix Frustrating Content Workflow

Setting Time for Content Reviews

Setting aside time for reviews is essential to ensure its highest quality. It could include having team members review each other’s work or having an outside source review the publication before it’s rolled out.

Heeding Input from Team Members

It’s also important to heed any input from partners when generating content. It could include getting feedback on ideas, submitting drafts for review, or including team members’ insights in the final product. Heeding input from team members like this can help ensure that the publication is appropriate and relevant to the target audience.


Frustration is a common issue many creators face, but it doesn’t have to hinder your productivity and creativity. You can effectively manage and overcome this issue by utilizing techniques such as taking breaks, seeking inspiration from others, and reframing your perspective. Don’t let frustration stand in the way of your success – take control and keep creating valuable content.